Contracts

KWNA Agent Procedures Checklist

If this is a contract on your listing:

*  From your opportunity create a new folder inside of your DocuSign Room where your Listing folder is and name it, ie: 123 Main Street- Contract Docs

If this is NOT your listing and you only have the BUYER side:

*  Create an Opportunity and name it, ie: 123 Main St.  *If you have already created a Opportunity and named it the Buyer’s Name, please rename the Opportunity to the property address.

*  Start a Transaction from Command Opportunity-Documents Tab and within the DocuSign Room, create a folder and name it, ie: 123 Main Street- Contract Docs

All contracts:    

*  Upload the Purchase and Sale Agreement – fully executed, to the contract folder within DocuSign if you are utilizing this eSignature platform or directly into the Command Opportunity if using another eSignature platform

* Upload all Addendums, exhibits, any other documents made a part of the contract to the contract folder within DocuSign if you are utilizing this eSignature platform or directly into the Command Opportunity if using another eSignature platform to the contract folder

*  If your documents are located in DocuSign Rooms, import executed documents into the Command Opportunity

*  Within the Command Opportunity, go to the Offers/Commission Tab- create and accept an offer and then click “Manage Commission.” Add any outside referrals, deductions or co-agents within the Market Center to the Commission information and “Submit”.  The Commission status will change to “Submitted” once you click the submit button. 

*  Click the “Submit to MC” button in the Command Opportunity Documents Folders (both the Listed/Consultation Folder and the Under Contract Folder (this is “turning the file into the office”)

* If this is also your listing, update the status of the listing in FMLS and GAMLS. 

After closing

*  Complete the Notice of Closing (FMLS Form 118), if the property is listed in FMLS.

*  Upload the Notice of Closing and the SETTLEMENT STATEMENT & CLOSING DISCLOSURE to the folder.

*  Email the Notice of Closing and the SETTLEMENT STATEMENT & CLOSING DISCLOSURE to FMLS as indicated on the form. You may also submit the FMLS Fast Form online to submit the Form 118, you will also need to upload the Settlement Statement to FMLS at this time.

*  If this is also your listing, update the status of the listing in GAMLS. Please do this as soon as possible after closing to avoid any fines from GAMLS.

Terminated Contracts

*  Upload the fully executed T&R to the Command Opportunity Documents.

*  EMAIL the T&R as a PDF to:  amca181@gmail.com. 

*  The bottom section of the T&R, regarding earnest money, must be signed by all parties even if it is unilateral in order to disburse any Earnest Money held.

*  Sell another property and begin at the top of the page!

*  If this is your listing, update the status of the listing in GAMLS.

You’re finished!  Congratulations!

Please note:  Contracts and Commission Submissions are due within 2 days of the binding agreement date.  Failure to comply can result in a $100 late fee per KWNA Policy.

ADDITIONAL CONTACTS

Agent Mentors -

Denise Mellow-Boyd -  770.329.9969 | denisemboyd@kw.com 

Diane Kelly - 678.907.9155 | diane@dianeekelly.com

Gemma Olden - 678.521.1740 | gemmaolden@kw.com 

Broker Contract Questions -

Melba Franklin - 404.697.4786 | melbafranklin@kw.com 

Legal Questions -

David Strauss - 919.601.5998 | dstrauss@oslawllc.com 

Jake Kaplan - 404.492.5657 | jkaplan@mmg.law 

Mortgage Questions:

Stanley Caldwell - 404.210.2877 | stanley.caldwell@onwardhomemortgage.com

Thomas Cady - 770.298.1198 | thomas.cady@onwardhomemortgage.com